Marketing and Sharing for External Parties

Do you have something you would like to share with students at the Faculty of Science or that might be interesting for any of our affiliates? We will in general forward any requests from external parties that wish to use our communication channels to this page. We hope that it will be helpful to you in your endeavour.

We often receive requests ranging from sharing events or posts in social media to put up posters for organizations and students. When we believe that some material could be of use for our students and members, we are happy to help out in any way we can. We do however have some restrictions and recommendations we would like for you to consider when contacting us. You can find a form for contacting us at the end of the page. If you have any questions, please contact the Chairperson of the Information Committee.

If you are contacting us as a regular student or representative of some student organization that has been referred to this page after an initial contact, we hope that the amount of text on this page is not daunting. We want this content to be helpful to you and the directions should be straight forward for most applications.

Restrictions

If you are contacting us as a private business interested in partnership or sponsorship, please contact the Union Presidium. If you are interested in our work with corporate relations, please see the section of the webpage for ATLAS.

A large part of our members are international students and we are therefore an organization that primarily operates in English. We ask therefore that you send us material that is accessible to an audience speaking primarily English. We make exceptions occasionally but this is rare.

We reserve the right to make editorial changes in most material we receive so that it suits our audience best and to ensure that it lives up to our standards. We will of course communicate with you  about any changes we would like to do before publishing any material.

We cannot in general distribute information through the Faculty of Science or any of the departments. We ask that you contact them directly if you want  to reach them.

We do not in general send emails to our members or the students at our faculty on behalf of external parties.

Finally, we ask that you have respect for the fact that most of the work in the union is carried out by students volunteering. This means that we do not have infinite resources and will have to prioritize accordingly.


Types of Material

We have several ways we communicate with our students. The primary methods that are of concern to external parties

A large part of our members are international students and we are therefore an organization that primarily operates in English. We ask therefore that you send us material that is accessible to an audience speaking primarily English. We make exceptions occasionally but this is rare.For most external parties, our social media channels are likely the most interesting channels. While Zenit is our most influential news channel, it will prioritize information from our students, student councils, and committees. Posters can be an efficient mean of reaching students but the amount of time it takes to put up is a big barrier of entry.

If you do wish to use any of our channels, the recommendations on this page are a good idea to keep in mind.

Recommendations & Considerations

As our students are doing this work on their spare time, the probability of us being able to help you market your content will increase as a function of the following parameters

  • How much additional work does the students have to carry out?

As an example, if you are organizing an event on some topic that you believe our students would be interested in, you will be more likely to be approved if you send us a comprehensive description of what your event entails and why you think it will be relevant than if you only give us a brief description. Furthermore, if you have graphical material that you wish to involve in the marketing sending it to us would be helpful.

As another example, if you want to set up posters around the faculty, you are much more likely to be approved if you have produced them and delivered them to us than if you want us to create them. Additionally, if you have a basic description of where you would want to see such posters your probability of approval will be increasing.

  • Do you know your audience?

Science students are a very diverse bunch. You can find a description of our student councils which will give you a basic view of who our students are here. If you have something which is relevant only to parts of our students, it might be better for you to reach out to a student council directly. You can find contact information for them at the page describing them.

Even if you do think that contacting the union centrally would be more useful for you, knowing who you wish to reach can still be helpful. As an example, if you wish to set up posters, having a smaller audience would mean less additional work required and therefore a higher approval probability.

As another example, the way you try to reach different student groups will require different approaches. If you know that your primary audience is master’s students, your approach should be different than if you wish to reach new students.

Application Form